Send Packed Quantity
Creation date: 1/4/2023 9:57 PM
Updated: 1/5/2023 1:32 AM
1. Go to Product > Product Managementto setup the approval/ confirmation for Send to Store which is the Send Packed Quantity.
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2. Without setting up this field, user will still be ABLE to do Send Packed Quantity and Send Packed Quantity Receive. However, an approval or confirmation will NOT BE REQUIRED anymore before user receive the send packed quantity.
3. User can setup the approval or confirmation on Approval Routing Select page which is located on Maintenance > Approval Routing Setup.
4. User can click on the Add button to create a new approval routing which included only specified user.
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5. After user has clicked on the Add button, user will be redirect to a new page where user has to enter a name for the new approval routing, select the approval routing category, select the status and enter the version.
(i) The approval routing category for Approval will be Send To Store Approval.
(ii) The approval routing category for Confirmation will be Send To Store Confirm.
6. Then user can click on the Submit button, then a new row will be displayed which allows user to enter the level, approval method, role, approver required quantity, and most important the approver which is the user that is responsible for the approval or confirmation.
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7. After filling all the fields, user can click on Add button to add a new record. User can add multiple levels or multiple approval methods in one approval routing. Then, user can change the approval routing status to Submit and click on the Submit button.
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8. The important step before Send To Store is to ensure that all the units have been packed and the status of the packaging box has become Submit. The packaging box that is not having the Submit status will not be able to send to store.
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9. Once user has successfully packed the units and the packaging box status has become Submit, user can go to mobile screen homepage, and click on the Send Packed Quantity icon.
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10. When user enter a box id and click on the Add button, system will check if the box id has been added to a store batch. If the box id has been added to a store batch, the Add button will act as a Search button to get the EXISTING store batch that consist of the entered box id.
11. On the other hand, if the box id does not exist in any store batch, a new store batch will be created with a new store batch number.
12. User can click on the Add button to add new packaging box into the store batch OR click on the Delete link beside the store batch number to remove the packaging box from the store batch.
13. This page will show the total number of boxes scanned and the total quantity of units by adding up the quantity of units in each boxes that are under the same store batch.
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14. Users are not allowed to add a packaging box that already exist in another store batch. An error message will be displayed.
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15. After user has finished adding packaging boxes, user can click on the Submit button to submit the store batch. The status of the packaging boxes included in the store batch will be changed to Add To Batch and the packaging store batch status will become PendingApproval if user has set the approval and confirmation for Send To Store in Product Management page.
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16. With this status, user is NOT able to receive the store batch before user receive the approval and confirmation from person in charge.
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17. To approve and confirm the store batch, user can go to Production > Production Control > Send Packed Quantity Approval.
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18. User is required to enter ANY of the box id that exist in the particular store batch to get the details of the store batch. Only user that is included in the approval routing will be able to see and click on the Approve and Reject buttons located at the right bottom of the page.
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19. If the user reject the store batch, the store batch will be cancelled and the box status will back to Submit with Batch Rejected (Approval/Confirmation) store batch status. User is then required to add the boxes to a NEW store batch.
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20. On the other hand, if the user approve the store batch, the packaging box status will remain as Add To Batch but the Packaging Store Batch Status will become PendingConfirm.
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21. User needs to search for the store batch again on the same page by entering any box id that belongs the store batch. The store batch status will become PendingConfirm as previously was PendingApproval like Image 14.
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22. If user reject the store batch, the store batch will be cancelled as well and the packaging boxes are required to add to a new store batch. However, if user approve, which mean confirm the store batch, the packaging box status will become Add To Batch and the packaging store batch status will become Submit.
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23. Only when the packaging store batch status is Submit, then only user can do Send Packed Quantity Receive.
24. Once user has successfully approved and confirm the store batch, user can go to mobile screen homepage, and click on the Send Packed Quantity Receive icon.
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25. User can click on the Add button to add the packaging box and the store batch number will be retrieved.
26. User can click on the Delete link beside the store batch number to remove the packaging box.
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27. This page will show the total number of boxes scanned and the total quantity of units by adding up the quantity of units in each boxes that are under the same store batch.
28. Users are not allowed to add packaging box from different store batch. An error message will be displayed.
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29. Only when ALL the packaging boxes within a store batch are added to the Send Packed Quantity Receive, the Submit button will be displayed and allow user to submit the store batch.
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30. When user has successfully submit the store batch, the packaging box status and packaging store batch status will become Stored.
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31. The Unit Status will become Send To Store and the process of Send To Store will be displayed in Unit History as well with the Store Batch Number.
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Action Required: User
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